Privacy Policy - Zenchronity

1. About Zenchronity

Zenchronity provides online HR software as SaaS (Software as a Service) that helps organisations manage leave, performance, and time tracking.

This Privacy Policy explains how we collect, use, and protect personal data in connection with our Service.

For privacy inquiries, contact: privacy@zenchronity.com

2. Data We Collect

Account Information: Personal and company-related information. All sensitive data is securely encrypted.

Billing Information: payment data, billing address, tax/VAT details.

Usage Data: IP, device, browser type, log files, access times.

Customer Data: any HR-related information entered by users (e.g., leave records, evaluations, attendance).

Communications: support requests, feedback, emails.

Cookies: see Cookie Policy for more details.

3. How We Use Data

We use personal data to:

deliver and operate the Service (contractual necessity);
process billing and payments (legal obligation);
ensure security, detect misuse or fraud (legitimate interest);
communicate service updates or notifications (contractual necessity);
send optional marketing information (consent-based).

4. Data Sharing

We may share limited data with trusted service providers that support our operations, such as:

payment processors;

All partners comply with the GDPR or equivalent privacy standards.

5. Data Retention

Zenchronity retains account, billing, and Customer Data only as long as necessary to operate the Service, comply with legal obligations, or resolve disputes.

After that period, data is securely deleted..

6. Data Security

We apply appropriate technical and organisational measures, including encryption, access controls, and regular monitoring, to protect data from loss, alteration, or unauthorised access.

7. User Rights

Users have the right to:

access, correct, or delete their personal data;
request data portability;
withdraw consent at any time.

Requests can be sent to privacy@zenchronity.com.

8. Children's Data

Zenchronity does not knowingly collect or process personal data from individuals under 16 years of age. If we become aware that a user is under the minimum age required by law, we will take steps to delete their account and any personal data collected.

9. Updates

We may update this Privacy Policy periodically. The most recent version will always be available at zenchronity.com/privacy.